HR Assistant (f/m/d) Human Resources Office

HR Assistant (f/m/d)
Human Resources Office

Starting date:

September 1st

Application deadline:

Open until filled

Full- or Part-Time:

40 hours/week

Location:

Vienna

The Human Resources Office (HRO) at Central European University invites applications for an HR Assistant position.

As an HR Assistant, you will be responsible for providing a wide range of support activities to the Human Resources Office in general and the HR Director in particular. The position requires an open, friendly and HR passionate team member with a positive mindset and willingness to work in an international environment dealing with confidential information and a high level of discretion.

The ideal candidate should be a methodical hands-on personality with attention to detail, solution oriented and with a good sense of humor.

Your Key Responsibilities

* Assist with day-to-day operations of the Human Resource Office, like on- and offboarding activities, learning & development organization, diversity & inclusion, activities, recruiting support, employer branding
* Provide administrative support to the HR Director
* Handle shared email accounts and act as the first point of contact for the HR director
* Organize HR meetings and take minutes upon request of the HR director
* Act as a liaison between the HR office, other units of the university and external service providers and vendors
* Participate and support HR projects
* Store and track documents
* Support internal and external reporting of the HR office
* Support internal communication
* Preparing paperwork for HR policies and procedures
* Oversee the time reporting and approval process at the HR office
* Prepare, submit and monitor invoices and expense forms, managing payments via SAP
* Manage office supplies
* Support with other relevant administrative tasks and duties

Your Skills and Experience

* At least 3 years of working experience in Human Resources with Matura level or equivalent education
* Preferable with an HR educational background
* Ability to work effectively and respectfully with all levels of the organization
* Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
* Organized, proactive and advanced proficiency in Microsoft Office tools, Social Media and preferable SAP Success Factors
* Excellent in verbal and written communication and interpersonal skills
* Fluent in English
* German language knowledge is a plus

What CEU offers

* International environment
* Modern office space, easily accessible, opportunity to work from home (2 days/week)
* Salary supplement for meals
* Employer contributions to Resaver private pension plan
* Family support scheme
* In-house opportunities for job related trainings and workshops

We offer a competitive salary starting from gross 45 000 EUR/year. A higher salary is possible if warranted by the candidate's working experience.

How to apply:

Applicants need to submit:

* CV
* Motivation letter
* Testimonials (2 reference letters)

To apply, kindly submit your application on our Career website:
https://careers.ceu.edu/job-invite/606/

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of--including, but not limited to--race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world's most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https://www.ceu.edu/.